KBH has a competitive presence in the legal market and is currently seeking an Admin Assistant. The role will be based in the Dubai office in the DIFC.
Duties and Responsibilities:
- Operate the office switchboard and handle reception duties
- Organise and file emails in accordance with company protocols to maintain an efficient and accessible electronic filing system
- Organise and file documents in accordance with company protocols to maintain an efficient and accessible electronic filing system
- Format all matter-related correspondence, engagement letters, documents, presentations and spreadsheets
- Print bundles of documents for court hearings or internal use
- Update and maintaining client contact database
- Manage and organise stationery inventory, and place order for office/pantry supplies as required
- Manage courier services to ensure smooth service delivery
- Circulate the daily calendar to relevant team members, ensuring all appointments, meetings, and deadlines are communicated effectively
- Organise and manage office events, including staff birthdays, ensuring they are celebrated and acknowledged appropriately
- Handle hotel bookings and reservations for staff and visitors, ensuring all arrangements are made efficiently and cost-effectively
Requirements:
- Proven experience as an Admin Assistant or in a similar role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organisational and multitasking abilities
- Excellent communication skills, both verbal and written
- Ability to maintain confidentiality and handle sensitive information
- Detail oriented with a proactive approach to problem-solving
- Familiarity with office management systems and procedures
If you meet the above requirements and are eager to contribute to a dynamic team, please send your CV and a cover letter to hr@kbh.ae with the subject line “Admin Assistant Application.”
